June 26th meeting

• identify the needs that are common to both divisions. identify tasks, identify manpower associated to these, identify give-and-take associated to these.
• report to Directors about our plan when we have it more settled
• give BA a chance to be heard. Invite him.
• how to examine functionalities: for every functionality we have a description of the tasks and then assign an FTE-fraction
• miscellaneous list comprises things like office supplies, library...
• LIST of Mr Haupt:
  • key system
  • telephones, hardware
  • providing office furniture, renovations, maintenance
  • 3.3 talking to external companies , managing room that hosts technical equipment, e.g. air conditioning
  • anything that is included with the rent of the building or it is predominantly connected to the building (lights, sockets) as opposed to its content (e.g. vacuum pumps for the labs and cooling system for cluster are not to be included, but the lights in the labs and cluster rooms, yes.)
  • posters on walls
  • cleaning personnel (liason with university)
  • management of safety inspections for buildings (not part specific to content)
  • AC: particle/temperature checks.
• Missing/misc items:
  • up to date telephone list on the web
  • keeping track of who is sitting where, map (building manager ? ). secretaries have to update. built automatically from LN data base.
  • making labels on doors
  • safety person: move inspections for crane and fire exstinguishers to him/her rather than building manager
• Date for next meeting: 7/7
• Homework: talk to groups and see if anything is missing. Also start thinking about FTE distribution for tasks that we have come up with, above. Invite Bruce for 20 mins. PR on the agenda for next week. Harald will get list from BK. Next meeting 7/7 at 9:00.